When we apply the payment to each client, we don't want to see 5 different postings on the bank account. If a check is lost or stolen, report it to the bank immediately. A Customer Care Specialist is responsible to answer incoming bank calls and forward or assist callers accordingly while adhering to customer service standards and department policy. In the invoice I entered in the customer deposit of $200 as (-$200 in the total column) so that it shows a credit of $-32, however it will not allow me to save the invoice with a credit amount. - Preparing bills, invoices, and bank deposits- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted. The expense reduces your liability account and your chosen bank account without affecting any of your business expense accounts. Sometimes a business needs to make a deposit of cash up front when placing a business-to-business order. Enter the amount that you just received as payment for the invoice. Name the account in a way that makes sense to you, the QuickBooks user, but be sure it is setup as an Other Current Liability type of account in QuickBooks. Product. Here's how to record upfront deposits or retainers you receive: For detailed guidance with setting up, recording, and managing upfront deposits, check out this article:Manage upfront deposits or retainers. I'm not an accountant or experienced bookkeeper by any stretch, and unfortunately my bookkeeper is off for an extended period by, you guessed it, Covid 19. Be aware that the due date defaults to Net 30 payment terms on all partially paid Invoices created this way (even if you have a different global setting like Due on receipt or Net 15). Get up to speed with QuickBooks Online so you can manage business finances in the cloud, anywhere you go. There's no matching process after applying the deposit since we've already done it through the sales receipt deposit transaction (unless the deposit amount doesn't cover the full invoice due). Income for sales tax purposes is ALWAYS reported in accrual basis, so it's irrelevant if you're cash basis. There is no way at this point to validate or verify that a custom has a deposit on their account, and there's no accounting of that deposit. This is sometimes called a customer deposit or down payment This QuickBooks YouTube Playlist will show you every advanced topic in QuickBooks Online. The steps are similar to creating a Sales receipt except that you won't select a Deposit to account until you receive payment against the invoice. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/e\/ee\/Account-for-Customer-Deposits-Step-1-Version-2.jpg\/v4-460px-Account-for-Customer-Deposits-Step-1-Version-2.jpg","bigUrl":"\/images\/thumb\/e\/ee\/Account-for-Customer-Deposits-Step-1-Version-2.jpg\/aid1405256-v4-728px-Account-for-Customer-Deposits-Step-1-Version-2.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"